New Faculty Intake Procedures

(upon appointment to a faculty position, full or part time)

The Dean of the School or Department Chairperson will:

• Contact the Human Resources Office with information on the new hire, so that announcements of the position may be removed
• Send the new hire to the Human Resources Office to complete paperwork so that e-mail, mail. etc., may be arranged
• Send file materials to the Academic Dean’s Office (resume, reference letters or notes, official transcripts, etc.)
• Assign an office room and number; explain voice mail and arrange with the Manager of Instructional and Communications Technology for voice mail
• Request key from Maintenance Department
• As soon as possible, provide Academic Dean’s Office with office number and phone extension of the new faculty person
• Have school/department copy of the Faculty Policy Manual available for reference. (Only full time faculty will receive a copy of this manual
• Provide new faculty with a current catalog and current timetable
• Familiarize the new faculty member with relevant department/school and College processes and procedures. Remember, you are his/her only contact with the College on academic matters
• Provide a school/department faculty member as ongoing guide/mentor.

The Academic Dean’s Office will:

• Re: full time faculty, write the appointment letter (with copies to: President, Chief Financial Officer, School Dean, Department Chairperson and Director of Human Resources) and enclose relocation policy of the Human Resources Office.
• Re: part time faculty, write a contract letter including a paragraph stating that the new faculty person should contact the Human Resources Office and set up an appointment to sign appropriate employment papers and receive important information.
• Determine salary and rank
• Send copies of the signed contracts of part time faculty to Human Resources Office and Business Office before the first pay period in September or February. (Signed copies of full time contracts should be sent from the President’s Office to the Academic Dean, Human Resources Office and Business Office).
• If full time, provide copy of Faculty Policy Manual
• Provide orientation for new faculty. The Human Resource Office also provides frequent orientations on College-wide matters.
• Appoint a mentor for the new full time faculty.

The new hire will:

• Contact the HR Office to complete paperwork. Paychecks cannot be processed until all the required paperwork is complete. The Immigration Act requires that form I-9 be completed before a faculty member’s third working day.
• Attend an orientation session sponsored by the Academic Dean’s Office.